Executive Board Job Descriptions
President
Vice President – Membership
Vice President – General Meetings
Secretary
Treasurer
General Board Job Descriptions
Activities Chair
Facebook Chair
Hospitality Chair
Newsletter Editor
Past President Advisor
Pot of Gold Chair
Program Chair
Publicity Chair
Special Events Chair
Table Decor Chair
Website Chair
Member Communications
General Guidelines for Committees
Committees may be formed throughout the year to plan or research a particular event or process. An example of a committee may be the Gala or Special Event Committee or the Website Automation Committee. Most committees are chaired by Board members but there may be non-board members that will take the lead as the Chair.
• The chair of a committee shall be appointed by the Executive Board.
• Responsible to the Palm Harbor Newcomers Club board of directors and members
• Collaboratively works with board members to benefit and accomplish the work of PHNC.
• Records the committee meetings and reports updates and status to the Board at the monthly board meeting.
• Complies with all PHNC Bylaws.
• Appoints a co-chair/subcommittee from committee members if necessary.
• Add members as necessary to function as a successful committee.
• Keeps a record of the income and expenditures of the committee.
• Purchases made with or reimbursed with PHNC funds or donated to PHNC becomes property of Palm Harbor Newcomers Club
• Compiles yearly duties and activities for the incoming chair and recommends changes to the Executive Board.
• Meets with the successor to review the requirements of the position and provides any assistance necessary to facilitate a smooth transition.
• Utilizes the approved forms for funds submission and reimbursement request with original receipt attached.
• Submits all monies collected at the end of the event or meeting.
• Sends information pertaining to their committee’s communication to Chatterbox (Newsletter) Chair and Website Chair as needed.
• Complies within the limits of the budget.
• Submits for approval a non-budgeted item that is over $50. A non-budgeted item that are over $51 will be submitted to the Executive Board for approval.
• Inform the President of an issues that impact PHNC activities or policies.
• All committee chairs and subcommittee members are financially accountable to the Executive Board.